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Regular Agenda Item 4. I.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| State Grants-in-Aid Application 2020 for the Gila County Library District. |
| Background Information |
| State Grants-in-Aid (SGIA) is a recurring grant from the Arizona State Library Archives and Public Records provided to county library districts and large municipal libraries. The funding comes from the State of Arizona to benefit libraries throughout Arizona. This grant money is to be used for programming, supplies, equipment, training, and materials and cannot be used for salaries or as match money for other grants. For FY 2020, the SGIA for counties has increased by $2,000 for a total of $25,000. |
| Evaluation |
The Gila County Library District will be using the SGIA 2020 monies to provide training, travel, equipment upgrades, collection development, and provide for special projects throughout the Gila County Library District. We will keep a portion of the funds at the district level, and give a portion of the funds to each of the libraries.
FOR THE DISTRICT AS A WHOLE: 28% or $7,000
We use these funds in various ways to supplement our services to the eight affiliate libraries.
Part of SGIA funds are earmarked for conferences to encourage networking with other library peers, travel and training opportunities, both for the district staff, and staff at the eight libraries. We will continue to provide materials, (books, electronic resources) as well as marketing/promotional material for the electronic resources. The District will again bulk purchase Movie Licensing USA for the Affiliate Libraries in order for all to comply with the copyright laws.
FOR THE INDIVIDUAL LIBRARIES: 72% OR $18,000
Each library in the District will be allocated $2,250 to be spent on programs, projects or materials that the local librarian has determined is important to them, but that they do not have funds for in their regular budgets. These projects may include computer upgrades, collection development of both print and non-print materials, supplies, equipment, and summer reading supplies. In past years, SGIA funds have been used at the local level to provide for special programs, such as guest speakers and workshops in connection with Summer Reading Programs. Since the eight libraries are vastly different, their needs are also vastly different and varied. In fact, the only common thread is that they all have needs that their regular budgets do not cover. |
| Conclusion |
| The SGIA grant provides for programming, supplies, training, and equipment that benefit library services in all of Gila County, and it is a valued grant. |
| Recommendation |
| The District recommends that the County apply for and accept SGIA 2020 to enhance needed services, materials, resources and supplies for the library patrons of Gila County. |
| Suggested Motion |
| (Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to authorize the submission and subsequent acceptance of a State Grants-In-Aid Application by the Gila County Library District to the Arizona State Library, Archives and Public Records, Library Development Division, for fiscal year 2020 in the amount of $25,000 designated to Gila County for the period July 1, 2019, through June 30, 2020. (Elaine Votruba) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.) |
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