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Consent Agenda Item 3. C.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Amendment No. 1 to Contract No. 072117-Janitorial Services for Southern Gila County |
| Background Information |
| On September 5, 2017, the Board of Supervisors approved a request to advertise Request for Proposals (RFP) No. 072117- Janitorial Service for Southern Gila County. RFP No. 072117 was advertised in the September 13, 2017, and September 20, 2017, editions of the Arizona Silver Belt. Responses received to RFP No. 072117 were opened in a public setting on September 27, 2017; and, the Board awarded a contract to the lowest, most responsible and qualified bidder which was Jani-Serv, Inc. The contract annual amount was for $106,773. |
| Evaluation |
The Contractor was asked to provide nighttime janitorial services for the buildings per the scope of services outlined in RFP No. 072117. All of the buildings are in southern Gila County.
The contract includes 115,841 sq. ft.; however, at the County’s sole discretion, the area to be cleaned may be increased or decreased by 10,000 sq. ft. in the event buildings are added or lost without going out to bid again. If the contract is renewed, the Contractor may request an increase in price by no more than 2.5% per sq. ft. for the next year. This process may be repeated each year the contract is renewed. Billable work includes carpet cleaning, and stripping and waxing of tile or vinyl flooring, which Jani-Serv bid $0.18 sq. ft. for carpet cleaning and $0.32 sq. ft. for stripping and waxing.
The original contract term for Contract No. 072117 was from November 7, 2017, to November 6, 2018, with the option to renew for three additional one-year periods.
The contract amount with Jani-Serv, Inc. is $104,273, not including any billable floor work. The total amount for this contract with the current square footage plus the estimated billable flooring costs should not exceed $106,773.
Amendment No. 1 will serve to exercise the option to renew the contract for one additional year, from November 7, 2018, to November 6, 2019. |
| Conclusion |
| County staff is pleased with the service provided by Jani-Serv, Inc. and would like to extend the contract for another year. |
| Recommendation |
| The Finance Division Director and the Public Works Division Director recommend renewing the contract with Jani-Serv, Inc. for one additional year, whereby Jani-Serv, Inc. will continue to provide janitorial services for various County facilities in southern Gila County. |
| Suggested Motion |
| Approval of Amendment No. 1 to Contract No. 072117-Janitorial Service for Southern Gila County to extend the contract term with Jani-Serv, Inc. from November 7, 2018, to November 6, 2019, at a cost not to exceed $106,773. |
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