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ARF- 2820

Consent Agenda Item 4. D.

Regular BOS Meeting

Meeting Date:	10/21/2014
Submitted For:	Malissa Buzan
Submitted By:	Christine Lopez, Administrative Clerk Specialist, Community Services Division
Department:	Community Services	Division:	GEST Division

Information

Request/Subject

Amendment No. 1 to Request for Qualified Vendor Agreement (RFQVA) No. DDD 710000 between the Arizona Department of Economic Security, Division of Developmental Disabilities (DDD), and the Gila County Board of Supervisors d/b/a Gila Employment and Special Training (GEST).

Background Information

On September 16, 2014, the Board of Supervisors approved Amendment No. 1 to RFQVA No. DDD 71000. Upon receipt of Amendment No. 1, the Arizona Department of Economic Security (ADES) notified the Gila County GEST Department that the amendment needed to be corrected and returned to ADES as soon as possible. Chairman Pastor signed the corrected Amendment No. 1 on October 6, 2014, and it was then resubmitted to ADES.

Evaluation

The Amendment contains updated Assurances and Submittals and Data Sharing Agreement documents in order to continue to provide and be reimbursed for services. The submittal of said documents will allow the GEST Department to maintain a Qualified Vendor Agreement with the DDD. The Board of Supervisors needs to approve the corrected Amendment No. 1 that was signed by Chairman Pastor on October 6, 2014, and submitted to ADES immediately thereafter.

The Amendment No. 1 approved by the Gila County Board of Supervisors on September 16, 2014, contained an incorrect date on page 1.

The RFQVA is amended as follows:

This amendment extends the Agreement Term of all Qualified Vendor Agreements to 12/31/2010. This amendment supersedes both the Agreement Term stated in §1, NOTICE OF REQUEST FOR QUALIFIED VENDOR APPLICATIONS (RFQVA) and §6.3.8-9 of the Standard Terms and Conditions. The agreement can be terminated as specified in Section 6, DES/DDD Terms and Conditions.

The correct Amendment No. 1 does not include the above statement on Page 1, in its place, is "Amendments have been made to the identified portions of the specific Sections listed below:"

It is dated September 1, 2014 on page 7.

Conclusion

The corrected Amendment No. 1 to the RFQVA No. DDD 710000, will allow the GEST Department to continue to provide DDD services to residents of Gila County, and remain in compliance with federal and state regulations and provisions of the RFQVA.

Recommendation

The Community Services Division Director recommends that the Board of Supervisors approve the corrected Amendment No. 1 to the RFQVA No. DDD 710000, in order for the GEST Department to continue to provide services to eligible residents of Gila County.

Suggested Motion

Approval of the corrected Amendment No. 1 to Request for Qualified Vendor Agreement No. DDD 710000 between the Arizona Department of Economic Security, Division of Developmental Disabilities (DDD), and the Gila County Board of Supervisors d/b/a Gila County Employment and Special Training Department to allow for the continued provision of DDD services to eligible residents of Gila County, and remain in compliance with federal and state regulations and provisions of the Qualified Vendor Agreement.

Attachments
DDD Approved Amendment Application 10-21-14
DDD Amendment Application 10-6-14
DDD Approved Application 9-16-14
Approved Data Sharing Request
Legal Explanation