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ARF- 2794

Regular Agenda Item 3. G.

Regular BOS Meeting

Meeting Date:	10/07/2014
Submitted For:	Don McDaniel Jr.
Submitted By:	Sarayl Shunkamolah, Management Associate, County Manager
Department:	County Manager
Fiscal Year:	2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	2014/2015	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Professional Services Contract with Bose Public Affairs Group

Background Information

On May 12, 2009, the Gila County Board of Supervisors approved Professional Services Contract No. 042109-PSC between Gila County and Bose Public Affairs Group (BPAG) to provide government relations services for the support of development and execution of county federal programs and projects in the monthly amount of $6,500, in effect until June 30, 2011.

On June 7, 2011, the Gila County Board of Supervisors approved the First Amendment to Professional Services Contract No. 042109-PSC with BPAG, which extended the term of the contract from July 1, 2011, to June 30, 2013. Staff began working on amendments to the contract before its expiration. It has been determined that a new contract would be more appropriate because of the June 30, 2013, end date.

During the July 16, 2013, Board of Supervisors regular meeting, the Board unanimously approved Professional Services Contract No. 070113 with BPAG to continue providing lobbying and consulting services at the federal government level to Gila County at the rate of $6,500 per month, effective July 16, 2013, through June 30, 2014. There were two changes to the contract:: a reference to the Arizona Legal Workers Act needed to be added and a reference related to Construction Law needed to be removed.

On July 30, 2014, the County Finance Department submitted a letter to BPAG stating the contract between Gila County and BPAG expired on June 30, 2014.

Evaluation

N/A

Conclusion

N/A

Recommendation

Staff recommends a contract on a "fee for service" basis with a "not to exceed" amount of between $20,000 and $30,000 per year to provide lobbying and consulting services at the Federal Government level to Gila County. Each time the County would need assistance from BPAG on a Federal issue, Patricia Power could provide the County with a rough verbal estimate on the cost and then bill the County on an hourly basis for the services rendered as long as it doesn't exceed the agreed upon amount annually.

Suggested Motion

Information/Discussion to consider developing a new contract with Bose Public Affairs Group that addresses a new fee for service and scope of work approach to providing lobbying and consulting services with the federal government. (Tommie Martin)

Attachments
Argument for Federal Representation
Summary of Benefits
USFS Information
Federal Representation PowerPoint