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Regular Agenda Item 3. F.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Request to approve Amendment No. 1 to Contract AIA Document A133-2009-Animal Care and Control Facility. |
| Background Information |
On December 3, 2019, the Board of Supervisors awarded Contract (AIA Document A133-2009)-Animal Care and Control Facility to Loven Contracting, Inc.
As part of the design review process on initial 100% plans, Gila County Facilities Management assumed the responsibility to design and fund all septic related systems for the facility. The design was originally estimated by representatives of Gila County and an allowance for construction was contracted at the $70,000 level in the Good Manufacturing Practice (GMP). |
| Evaluation |
Due to the Arizona Department of Environmental Quality (ADEQ) requirements and soil conditions, the final design called for an enhanced system. Included is a hair removal system, separate human and animal septic systems with 5 tanks, four filters (including BioCoir filters), and a two-tank drip/leachate system. ADEQ required separate systems in order to properly treat animal waste. Soil conditions required the alternative Anua system because of percolation test failures. The Anua system also allows for the reclamation of the treated wastewater in the future.
Loven Contracting, Inc., as the project General Contractor, has submitted the described septic system project out for bid. Work included in the design includes:
• All Anua equipment, including BioCoir Controls
• Electrical Panel and Feed
• Water supply throughout the system
Loven Contracting, Inc., through its subcontractors, will be required to complete the construction outlined in this change order. The total cost of Change Order #1002-R1, over the Septic System Allowance of $70,000 is $70,658.45 (or $140,658.45 total).
Loven Contracting, Inc. has the expertise to coordinate the building and site Construction. The County is currently using Loven Contracting, Inc. as the project General Contractor and has through the process of designing the site and building. |
| Conclusion |
| The Facilities Management Department Director wishes to execute Amendment No. 1 to Contract AIA Document A133-2009-Animal Care and Control Facility to increase the contract by $70,658.45 for a new total contract amount not to exceed $140,658.45 for the contract term of December 5, 2019, to June 30, 2021, due to ADEQ requirements of an enhanced septic system. |
| Recommendation |
| The Facilities Management Department Director recommends the Board of Supervisors' approval of Amendment No. 1 to Contract AIA Document A133-2009-Gila County Animal Care and Control Facility to increase the contract by $70,658.45 for a new total contract amount not to exceed $140,658.45 for the contract term of December 5, 2019, to June 30, 2021, due to ADEQ requirements of an enhanced septic system. |
| Suggested Motion |
| Information/Discussion/Action to approve Amendment No. 1 to Contract AIA Document A133-2009-Gila County Animal Care and Control Facility with Loven Contacting, Inc. to increase the contract by $70,658.45 for an amended contract amount not to exceed $140,658.45 for the contract term of December 5, 2019, to June 30, 2021. (Daren Frank) |
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