Agenda

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PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 610 E. HIGHWAY 260, PAYSON, ARIZONA. NOTE: Per the most recent guidelines from the federal government regarding COVID-19 and to protect citizens, no citizens will be allowed in the Board of Supervisors' hearing room at the Globe Courthouse or at the County Complex, Board of Supervisors' conference room in Payson. The only exception to this statement is for public hearings. Citizens may attend the public hearing in person, one at a time, in Globe or in Payson to provide comments. A face mask must be worn while in the building; however, it may be removed while addressing the Board of Supervisors. Citizens may watch the Board meeting live-streamed at: https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live Citizens may submit written comments related to the January 5th Regular Meeting agenda by no later than 5 p.m. on Monday, January 4th, by emailing the Clerk of the Board at msheppard@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and residence address in the email.
REGULAR MEETING - TUESDAY, JANUARY 5, 2021 - 10:00 A.M.


1.		CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2.		PRESENTATIONS:

	A.	Information/Discussion to present an update on the County's Geographical Information System and addressing process. (Steve Sanders)	Presented

3.		REGULAR AGENDA ITEMS:

	A.	(Motion to adjourn as the Gila County Board of Supervisors and convene as the Board of Directors of the Gila County Flood Control District.) Information/Discussion/Action to approve a Cooperating Technical Partners Partnership Agreement between the Gila County Flood Control District and the Federal Emergency Management Agency. (Darde de Roulhac) (Motion to adjourn as the Board of Directors of the Gila County Flood Control District and reconvene as the Gila County Board of Supervisors.)	Approved

	B.	Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 091120–Rim Trail Bridge Replacement (Structure No. 07881); award to the lowest, most responsive, responsible, and qualified bidder; and authorize the Chairman’s signature on the award contract for the winning bid. (Steve Sanders)	Awarded

	C.	Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 103020-Two 2021 Ford F350 XL, Regular Cab Chassis (DRW), 60” Cab to Axle Length, 4x4 with 8’ or 9’ Dump Bed with Low Drop Sides and Upfitting of Snow Plows and Spreader Assemblies; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bid. (Steve Sanders)	Awarded

	D.	Information/Discussion/Action to authorize the Board Chairman to sign the necessary documents required by the National Resources Conservation Service (NRCS) to receive $253,000 through the NRCS Emergency Watershed Protection Program that will be used to mitigate flood issues due to the Bush Fire. (Steve Sanders)	Authorized

	E.	Information/Discussion/Action to approve Amendment No. 1 to Contract No. 041420-Payson Complex Multipurpose Building and Site Improvements Project with Architekton, Inc. to increase the contract by $34,350 for an amended contract amount not to exceed $456,000 for the contract term of December 3, 2019, to December 31, 2021. (Daren Frank)	Approved

	F.	Information/Discussion/Action to approve Amendment No. 1 to Contract AIA Document A133-2009-Gila County Animal Care and Control Facility with Loven Contacting, Inc. to increase the contract by $70,658.45 for an amended contract amount not to exceed $140,658.45 for the contract term of December 5, 2019, to June 30, 2021. (Daren Frank)	Approved

	G.	Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. IGA2021-069) between the Arizona Department of Health Services and Gila County Health and Emergency Management Department which replaces the scope of work and updates the price sheet to include quarterly installments of $36,837.50 for a total contract amount of $147,350. (Michael O'Driscoll)	Approved

	H.	Information/Discussion/Action to immediately terminate the Intergovernmental Agreement between the Town of Star Valley and Gila County Animal Control by waiving the 30-day notice of cancellation requirement. (Michael O'Driscoll)	Action Taken

	I.	Information/Discussion/Action to approve Amendment No. 1 to Professional Services Contract No. 051120 - COVID-19 Pandemic Planning, Preparedness, and Surge Response with Guild Health Consulting to increase the contract by $85,000 for an amended not to exceed contract amount of $277,400 for the contract term of May 1, 2020 to June 30, 2021; and authorize the County Manager's signature on Amendment No. 1. (Michael O'Driscoll)	Approved

	J.	Information/Discussion/Action to approve Amendment No. 1 to Funding Agreement No. 530-20 between the Arizona Department Housing and the Gila County Community Services Department, Community Action Program, to increase the total contract budget to $130,000 of State Housing Trust Fund (HTF) - Rental/Eviction Prevention Program Funds to be used through March 31, 2021, whereby the Gila County Community Services Department will assist eligible Gila County residents with eviction prevention rent. (Malissa Buzan)	Approved

	K.	Information/Discussion/Action to approve Funding Agreement No. 309-21 between the Arizona Department of Housing and Gila County Community Services Department, Housing Services, to receive HOME Investment Partnership Program funds and State Housing Fund funds in the total amount of $385,000 to be utilized for owner-occupied housing rehabilitation from December 1, 2020, to December 1, 2022. (Malissa Buzan)	Approved

	L.	Information/Discussion/Action to approve the sale of Assessor's tax parcel number 207-15-296 to the City of Globe for $1 to be used for a public purpose related to transportation pursuant to A.R.S. § 42-18303 (E); and authorize the Chairman's signature on the related Quit Claim Deed. (Marian Sheppard)	Approved

	M.	Information/Discussion/Action to elect a Chairman of the Board of Supervisors for a period of 16 months, which will become effective immediately after the January 5, 2021 Board of Supervisors' Regular Meeting. (Woody Cline)	Elected

	N.	Information/Discussion/Action to review all responsive bids submitted for Request for Proposals No. 072120-Lobbyist Services; award to the firm identified as the best strategic partner to represent the County's state legislative initiatives; and authorize the Chairman's signature on Professional Services Contract No. 072120. (Mary Springer)	Awarded

4.		CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

	A.	Appointment of the following Republican Party Precinct Committeemen in Gila County: Donilyn Ann Marin-East Globe Precinct; Vivien Grace Akins-Payson #3 Precinct; Brandy Schulteis-Star Valley Precinct; and William A LeBlanc-Star Valley Precinct.	Appointed

	B.	Acknowledgment of receipt of a certified copy of the official canvass of the November 3, 2020 Rim Trail Domestic Water Improvement District election in compliance with A.R.S. § 16-642 (B).	Acknowledged

	C.	Authorization of the Chairman's signature on the Quit Claim Deeds for the Clerk of the Board's over-the-counter sale of Assessor's tax parcel numbers 208-07-033 and 208-07-039 to Jeffrey Penrose.	Authorized

	D.	Approval of the Board of Supervisors' December 15, 2020, meeting minutes.	Approved

	E.	Acknowledgment of the November 2020 monthly activity report submitted by the Clerk of the Superior Court's Office.	Acknowledged

	F.	Acknowledgment of the November 2020 monthly activity report submitted by the Globe Regional Justice of the Peace's Office.	Acknowledged

	G.	Acknowledgment of the November 2020 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.	Acknowledged

	H.	Acknowledgment of the November 2020 monthly activity report submitted by the Globe Regional Constable's Office.	Acknowledged

	I.	Acknowledgment of the November 2020 monthly activity report submitted by the Payson Regional Constable's Office.	Acknowledged

	J.	Acknowledgment of the November 2020 monthly activity report submitted by the Recorder's Office.	Acknowledged

5.		CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.	No Comments

6.		At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented.	Comments Provided

7.		EXECUTIVE SESSION ITEMS:

	A.	Information/Discussion/Action to vote to go into executive session pursuant to A.R.S. § 38-431.03 (A) (1) and (3) to engage in discussion or consultation for legal advice with the attorney or attorneys of the Board of Supervisors and to consider those individuals who may best fill the vacancy created by the passing of the Honorable Tommie Cline Martin, District 1 Supervisor, and when reconvened into the Regular Meeting, appoint a new District 1 Supervisor. (James Menlove)	No Action Taken

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231. THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.