Agenda

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ARF- 2967

Regular Agenda Item 4. C.

Regular BOS Meeting

Meeting Date:	02/03/2015
Submitted For:	Jeffrey Hessenius
Submitted By:	Jeannie Sgroi, Contracts Administrator, Finance Division
Department:	Finance
Fiscal Year:	FY 2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	7-1-2014 to 6-30-2015	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award for Invitation for Bid No. 112514.

Background Information

On December 16, 2014, the Gila County Board of Supervisors authorized the advertisement of Invitation for Bid (IFB) No. 112514 to purchase up to three new passenger mini-vans. IFB No. 112514 for new mini-vans will allow the County Fleet Department the ability to receive proposals from automobile suppliers and have the option to purchase up to three new vehicles if necessary.

IFB No. 112514 was advertised in the Arizona Silver Belt on December 24, 2014, and December 31, 2014. All sealed bids were due on January 7, 2015, by 11:00 A.M. MST.

Evaluation

Sealed bids were accepted in the Gila County Finance Department through 11:00 A.M. MST on January 7, 2015. The Finance Department received three competitive bids from vendors for IFB No. 112514 to purchase up to three new passenger mini-vans. A fourth bid was received via Federal Express at 1:33 P.M. on January 7, 2015, and consequently was returned, unopened, to the vendor.

Larry H. Miller Dodge Avondale offered the low price at $23,099.38 each, for a total quantity of up to three 2015 Dodge Caravan SE passenger mini-vans.

Conclusion

The vehicles that would be purchased from the award of a contract related to IFB No. 112514 would be assigned to the Sheriff's Office.

Recommendation

The Public Works Division Director and the Finance Division Director recommend that the Board of Supervisors award a contract for Invitation for Bid No. 112514 for the purchase of one or more new fleet vehicles as specified.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Invitation for Bid No. 112514 for the purchase of up to three new passenger mini-vans; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Jeff Hessenius and Steve Stratton)

Attachments
Contract No. 112514 Larry H. Miller Dodge Avondale
IFB No. 112514 Bid Results
Larry Miller Dodge bid
Berge Ford bid
Chapman Auto Center bid
Legal Explanation