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ARF- 1021

Consent Agenda Item 5- C

Regular BOS Meeting

Meeting Date:	01/10/2012
Submitted For:	Kendall Rhyne
Submitted By:	Lisa King, Administrative Clerk Sr., Superior Court
Department:	Superior Court	Division:	Probation
Fiscal Year:	2011	Budgeted?:	Yes
Contract Dates Begin & End:	10/1/08 through 3/31/11	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Release of Claims to close Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center.

Background Information

The Gila County Juvenile Detention Center has contracted with the Bureau of Indian Affairs for several years. This contract is an excellent source of income for Gila County. The detention center provides services for the Bureau of Indian Affairs by contracting bed space for tribal juveniles at a rate of $131.40 per day per juvenile from the Truxton Canon Agency, the Colorado River Indian Tribe and the Pascua Yaqui Tribe.

Evaluation

This Release of Claims to Contract No. CMK0L090002 confirms that all financial obligations of the Bureau of Indian Affairs to Gila County, on behalf of the Gila County Juvenile Detention Center, have been satisfied for services rendered under Contract No. CMK0L090002. No future claims will be permitted against Contract No. CMK0L090002.

Attached are the following:
Amendment No. 9 to Conract No. CMK0L090002 added $215 in additional funding.
Amendment No. 7 to Contract No. CMK0L090002 added $142,000 in additional funding and extended the period of performance to December 31, 2010.
Amendment No. 6 to Contract No. CMK0L090002 added $175,000 in additional funding.
Amendment No. 4 to Contract No. CMK0L090002 added $123,000 in additional funding and extended the period of performance to September 30, 2010.
Amendment No. 3 to Contract No. CMK0L090002 added $22,245 in additional funding.
Amendment No. 1 to Contract No. CMK0L090002 added $28,166 in additional funding.
Original Contract No. CMK0L090002 between Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center.

Not attached are the following amendments:
Amendment No. 8 to Contract No. CMK0L090002 extended the period of performance from December 31, 2010 through March 31, 2011.
Amendment No. 5 to Contract No. CMK0L090002 administratively transferred the contract from the Southwest Regional Office in Albuquerque, New Mexico to the Bureau of Indian Affairs, Western Regional Office, 2600 N. Central Avenue, 4th Floor, Phoenix, Arizona 85004
Amendment No. 2 to Contract No. CMK0L090002 extended the period of performance from October 1, 2009 through December 31, 2009.

Conclusion

This Release of Claims to Contract No. CMK0L090002 finalizes all financial obligations of the Bureau of Indian Affairs to Gila County, on behalf of the Gila County Juvenile Detention Center, and all claims for services rendered under Contract No. CMK0L090002 are satisfied.

Recommendation

The Gila County Probation Department recommends approval of the Release of Claims to Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center.

Suggested Motion

Approval of the Release of Claims to Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center, to finalize and close out this contract.

Attachments
Release of Claims
Amendment No. 9
Amendment No. 7
Amendment No. 6
Amendment No. 4
Amendment No. 3
Amendment No. 1
Original Contract No. CMK0L090002