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ARF- 1010

Consent Agenda Item 5- D

Regular BOS Meeting

Meeting Date:	01/10/2012
Submitted For:	Steve Stratton
Submitted By:	Valrie Bejarano, Contracts Support Specialist, Finance Department
Department:	Public Works	Division:	Roads
Fiscal Year:	FY 2011-2012	Budgeted?:	Yes
Contract Dates Begin & End:	12-17-11 to 12-16-2012	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 2 to Contract 050709-1 with Southwest Asphalt for 1/2 Chips and Asphalt in the Copper Region

Background Information

Effective August 17, 2009, Gila County and Southwest Asphalt entered into a contract whereby the contractor agreed to provide 1/2 chips and asphalt to various locations in the Copper Region of Gila County.

Evaluation

Per Section 2.2 of the contract the County shall have the right to renew the Contract for two additional one year periods.
On February 1, 2011, Amendment No. 1 was approved by the Board to extend the contract to December 16, 2011.
Amendment No. 2 will extend the contract for its final one year term from December 17, 2011, to December 16, 2012.
All terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period.

Conclusion

The Consolidated Roads Department requires 1/2 chips and asphalt in order to maintain roads in Gila County. Extending contract 050709-1 with Southwest Asphalt would provide these products for the Copper Region for one more year.

Recommendation

The Public Works Director recommends that the Board of Supervisors approve amendment No. 2 to contract 050709-1 to extend the contract term for one year for 1/2 chips and asphalt.

Suggested Motion

Authorization of the Chairman's signature on Amendment No. 2 to Contract 050709-1 between Gila County and Southwest Asphalt whereby the contractor will continue to provide 1/2 Chips and Asphalt for repair and maintenance of Gila County Copper Region roads from December 17, 2011, to December 16, 2012.

Attachments
Amendment No. 1 to Contract 050709-1
Amendment No. 2 Contract 050709-1
Original Contract No. 050709-1 Southwest Asphalt
Legal Explanation