Agenda

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ARF- 1007

Regular Agenda Item 4- E

Regular BOS Meeting

Meeting Date:	01/10/2012
Submitted For:	Steve Stratton
Submitted By:	Valrie Bejarano, Contracts Support Specialist, Finance Department
Department:	Public Works	Division:	Administration
Fiscal Year:	FY 2011-2012	Budgeted?:	Yes
Contract Dates Begin & End:	3-20-12 to 9-20-12	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Request to Advertise Call for Bids No. 111311-1 for the Pine Creek Canyon Road Reconstruction Project

Background Information

In 2001 Gila County obtained aerial mapping services of Pine Creek Canyon Road for the purpose of providing more information for engineering services. In 2004 Gila County began right-of-way (ROW) identification and drainage improvement of the existing Pine Creek Canyon Road. It was determined that significant Public ROW would need to be acquired to bring the road up to County Standards. Two versions of Conceptual Design Plans for 2 different roadway cross sections were completed. As the citizens were approached by the County to dedicate ROW it was determined that the County Standards could not be obtained. The project was delayed due to some of the property owners' resistance to signing property over to the County. In 2010 the Engineer designed the roadway with no additional right-of-way. The limits of this project will commence at the intersection of SR 87 and Pine Creek Canyon Road and end just north of Trails End Drive. The length of this project is approximately 4,800 feet.

Evaluation

At completion the Pine Creek Canyon Road will consist of no less than a 22-foot wide paved surface with improved shoulders where possible. The posted speed limit with be 25 miles per hour. The hydrologic analysis included estimates of the 25- and 100-year rainfall events. Only existing hydraulic structures (culverts) will be improved under this project.

Conclusion

With all of the engineering now complete, we need to begin reconstruction of Pine Creek Canyon Road. Our estimated time for construction is March 2012, and the project will be completed by September 20, 2012.

Recommendation

The Public Works Director recommends that the Board of Supervisors approve the advertisement of Call for Bids No. 111311-1 to be pubilshed in the newspaper on January 18th and 25th, 2012.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Call for Bids No. 113111-1 for the Pine Creek Canyon Road Reconstruction Project.
(Steve Stratton)

Attachments
Request to Advertise Form for Bid 111311-1
Call for Bids No. 111311-1 Pine Creek Canyon Road Project