Agenda

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ARF- 1003

Regular Agenda Item 4- D

Regular BOS Meeting

Meeting Date:	01/24/2012
Submitted For:	Steve Stratton
Submitted By:	Valrie Bejarano, Contracts Support Specialist, Finance Department
Department:	Public Works	Division:
Fiscal Year:	FY 2011-2012	Budgeted?:	Yes
Contract Dates Begin & End:	8-18-11 to 8-17-12	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Approve the County use of the City of Tempe Contract No. T08-186-01 for Security System Installation with Stanley Convergent Security Solution, Inc. through Cooperative Purchasing

Background Information

The Facilities Department is working on a project to upgrade the current security system in the Globe Courthouse per direction of the Board of Supervisors.

In the past the County has used the City of Tempe contracts as part of the Strategic Alliance for Volume Expenditures (S.A.V.E) cooperative purchasing program in order to save the County the time and money involved in the the bidding process by using a contract already established with a discounted rate.

All agencies who have signed the Cooperative Purchasing Agreement with S.A.V.E. have the availability to use each agencies contracts. Gila County and the City of Tempe are both members of S.A.V.E.

Evaluation

This first phase of security to be implemented at the Courthouse will involve controlling access to the third floor offices and judges chambers. Controlling access to certain areas of the third floor will allow the court staff and public a measure of security that doesn't currently exist.

The estimated cost for the courthouse 3rd floor is $32,155.91.
The estimated cost for the elevator and stairwell is $18,802.51.

Conclusion

By using the the City of Tempe contract with Stanley Convergent Security Solution, Inc. for Security System Installation and Maintenance, it will save the County time and money in having to go out for bids to establish a contract for the service when the contract has already been established and is in place through cooperative purchasing with a discounted rate.

Recommendation

The Public Works Director recommends that the Board of Supervisors approve the use of the City of Tempe Contract T08-186-01 for Security System Installation and Maintenance for Gila County.

Suggested Motion

Information/Discussion/Action to approve the County's use of the City of Tempe Contract No. 108-186-01 between Gila County and Stanley Convergent Security Solution, Inc., whereby the contractor will provide security system installation and maintenance to Gila County from December 20, 2011, to August 17, 2012. (Steve Stratton)

Attachments
Stanley Projected for Project
S.A.V.E. Cooperative Purchaing Agreement
City of Tempe Contract T08-186-01 with Stanley Security
Legal Approval