Agenda

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ARF- 271

Regular Agenda Item 3- F

Regular BOS Meeting

Meeting Date:	01/04/2011
Submitted For:	Steve Stratton, Public Works Division Director
Submitted By:	Shannon Coons, Public Works Division
Department:	Public Works	Division:	Engineering
Fiscal Year:	2011	Budgeted?:	Yes
Contract Dates Begin & End:	January 4, 2011 until paperwork signed	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Request/Subject

Request to purchase property from Jack-in-the-Box, Inc. in Globe to re-align Monroe Street at Courthouse.

Background Information

The Monroe Street extension was adopted by resolution into the County highway January 20, 1993. For several years Gila County has requested that Jack-in-the-Box, Inc. sell the County a portion of its property to enable the County to realign this portion of Monroe Street at 7th Street for safety reasons. The hill creates a blind area for both east and west bound drivers and it is a safety hazard. A project was added to the Engineering CIP 5-year plan to reconstruct Monroe Street to make it safer. There will be retaining wall work involved and at 90% plans, the Engineer's estimate in Sept 2008 was $564,119 which includes a 20% contingency. The engineering contract from 2007 in the amount of $24,854 still has $1,185.50 to be expensed for bid package contract technical specifications and special provision documents. To prepare for the project other expenses such as underground fiber optic had to be moved. Total expenses to date for this project since 2007 is $42,796 out of the Transportation Half-Cent Excise Tax Fund.

Evaluation

Monroe Street is the main exit for employees and the public traveling west bound from the Courthouse, Guerrero Complex and Arizona D.E.S. buildings. Left turns onto Ash Street have been prohibited for safety reasons. The east bound side of the road has a vertical drop off of about 20' into the D.E.S. parking lot. Before we take the appraisal and survey information to a title agency for processing the Public Works Division wanted approval from the Gila County Board of Supervisors to proceed with the purchase of the Jack-in-the-Box property for this road realignment. The 2 parcels affected have been surveyed and appraised. The sale amount of $18,000 has been pre-approved by the Jack-in-the-Box corporation as seen in the Letter of Intent dated October 18, 2010. The County thought it could just do a Quit-Claim deed but the Gila County Attorney's office believes we should go through the Title Insurance for a warranty deed. This amount plus closing costs will come from the Transportation Half-Cent Excise Tax Fund.

Conclusion

In order for the Monroe Street realignment to go forward, these pieces of property are an integral part of that project and without them the County can't realign the road. For public and employee safety the County wants to get the project underway by next summer.

Recommendation

The Public Works Division requests that the Board approve the purchase of the Jack-in-the-Box properties for the Monroe Street realignment in the amount of $18,000 plus closing fees.

Suggested Motion

Information/ Discussion/ Action to approve the purchase of parcel no. 205-14-035E and a portion of parcel no. 205-14-035C from Jack-in-the-Box Inc. in the amount of $18,000 plus closing fees for the Monroe Street realignment project. (Steve Stratton)

Attachments
Appraisal
Letter of Intent to Purchase
Record of Survey
Legal Desc of Partial Parcel
Legal Desc of Entire Partial