Agenda

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ARF- 267

Regular Agenda Item 3- I

Regular BOS Meeting

Meeting Date:	01/04/2011
Submitted For:	Matthew Bolinger, Epidemiologist/Emergency Mgt & Health Preparedness Div Dir
Submitted By:	Debra Williams, Emergency Management
Department:	Health & Emergency Management	Division:	Emergency Management
Fiscal Year:	2011 or after	Budgeted?:	No
Contract Dates Begin & End:	Begins on date of FEMA award ltr & ends 3 yrs after	Grant?:	Yes
Matching Requirement?:	Yes	Fund?:	New

Request/Subject

FEMA Mitigation Grant Application-Vertical Heights Road Repair Project

Background Information

As a result of rain and flooding in January 2010, Presidential Disaster Declaration #1888 authorized the FEMA Hazard Mitigation Grant Program (HMGP) to be administered by the State of Arizona Division of Emergency Management. The HMGP provides federal funding for projects that will: 1. reduce the effects of natural hazards and/or vulnerabilities and, 2. meet State and Federal mitigation goals. Funding is provided to eligible applicants competitively with a cost share of 75%-Federal; 25% Applicant. Applicants may use soft, or in-kind, costs to meet the 25% match.

Evaluation

During a heavy rainfall event in January 2010, a portion of County-maintained gravel surface road, Vertical Heights in Globe, Arizona, was subjected to extensive erosion of the existing roadway fill zone (north of the roadway centerline). This erosive condition resulted in slope and/or toe failure of the roadway embankment and a full land width portion of the roadway was lost. The previous two-lane gravel surface roadway is now reduced to a single lane that serves a portion of the area known as Vertical Heights, leaving no secondary access into the area. Unless a proper mitigation measure is installed, future damage to the roadway will result in limited or permanent loss of access. Traffic safety under the current condition should be considered hazardous.

Based on Gila County Public Works-Engineering conceptual analysis, two mitigation repair measures are currently being considered. Additional analyses including topographic survey and geotechnical study will be required to assist in determination of the final mitigation project.

Conclusion

A Project Solicitation form for this project was forwarded to the Arizona Division of Emergency Management for an estimated amount of $350,000.00 and an HMGP application was recommended. Should the final project reach the full $350,000.00 estimate, the 75% Federal share will be $262,500.00 and the 25% County share will be $87,500.00.

Project funding is available from the date of a FEMA award letter. Projects must be completed within 3 years. Matching funds may not be expended prior to the date of a FEMA award letter.

Recommendation

The Director of Health and Emergency Services recommends the Board of Supervisors authorize Emergency Management to submit an application in the amount of $350,000.00 for FEMA Hazard Mitigation Grant Program funding for the repair of Vertical Heights Road.

Suggested Motion

Information/Discussion/Action to authorize the Gila County Emergency Management Department approval to submit a FEMA Mitigation Grant Application-Vertical Heights Road Repair Project to the Arizona Division of Emergency Management for a grant request totalling $350,000. (Matthew Bolinger)

Attachments
HMGP Application
Funding Availability
Location Map
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