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ARF- 252

Consent Agenda Item 4- A

Regular BOS Meeting

Meeting Date:	01/04/2011
Submitted For:	Steve Stratton, Public Works Division Director
Submitted By:	Valrie Bejarano, Public Works Division
Department:	Public Works	Division:	Roads
Fiscal Year:	FY 2010-2011	Budgeted?:	Yes
Contract Dates Begin & End:	Dec. 18, 2010, to Dec. 17, 2011	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Request/Subject

Amendment No. 1 to Contract No. 050709-1 Chips and ABC for the Copper Region to extend the contract for one year.

Background Information

Effective August 17, 2009 Gila County and CEMEX entered into a contract whereby CEMEX provides 3/8" chips and ABC to various locations in the Copper Region of Gila County. The contract expires on December 17, 2010. Amendment No. 1 will extend that date to December 17, 2011.

Evaluation

Per Section 2.2 of Contract 050709-1, the County shall have the right, at its sole option, to renew the contract for chips and ABC for two additional one-year periods. This would be the first of the two years. All terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period.

Conclusion

The Consolidated Roads Department requires chips and ABC in order to maintain roads in Gila County. Extending Contract 050709-1 with CEMEX would provide these products for the Copper Region for one more year.

Recommendation

The Public Works Division recommends the Board of Supervisors approve the extension of contract 050709-1 chips and ABC Copper Region to December 17, 2011.

Suggested Motion

Authorization of the Chairman's signature on Amendment No. 1 to Contract No. 050709-1 between Gila County and CEMEX to extend the Contract, per Section 2.2, from the period December 18, 2010, to December 17, 2011; and to provide for the purchase of 3/8" chips and ABC, all of which are used in the Copper Region of Gila County.

Attachments
Amendment #1 050709-1
Contract 050709-1