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ARF- 234

Consent Agenda Item 4- G

Regular BOS Meeting

Meeting Date:	01/04/2011
Submitted For:	Linda Rodriguez, Administrative Manager
Submitted By:	Linda Rodriguez, Emergency Management
Department:	County Manager

Request/Subject

Approval of a request for a waiver of fees by Lani Hall to use the Fairground’s Exhibit Hall or other areas at the Fairgrounds for 2011 4-H activities.

Background Information

The U of A Cooperative Extension Office has, for many years, provided a variety of 4-H Programs to the youth of Southern Gila County. In the past, the Board of Supervisors has authorized this waiver of fees for all 4-H activities because there is no funding available to pay facility rental fees for the 4-H organization to use the rodeo arena, barn, and exhibit hall, and other Fairground areas. There is no conflict with scheduled events and arrangements for any additional or canceled events will be coordinated through Linda Rodriguez, Administrative Manager, in order to avoid double booking of events. Insurance Certificate has been submitted for all 4-H activities up through March 1, 2014.

Evaluation

The use of the Fairground’s facility will give the Southern Gila County 4-H Program a place for the youth of our community to emerge as leaders through hands-on learning and adult mentorship.

Conclusion

This waiver of fees would greatly assist the U of A Cooperative Extension Office financially so that the youth could continue to receive 4-H Programs services in Southern Gila County.

Recommendation

The recommendation is to approve the waiver of fees for the use of the Fairground for all 4-H activities in 2011.

Suggested Motion

Approval of a request for a waiver of fees submitted by Lani Hall, on behalf of the U of A Gila County Cooperative Extension Office - 4-H Program, for the use of the Fairground’s Exhibit Hall and/or other areas at the Fairgrounds for all Gila County 4-H activities in 2011.

Attachments
4-H Application
4-H Waiver Request
4-H Event Schedule